Instructor records

WebCt course instructor records shall be kept in accordance the University policy meeting the following minimum criteria.

8.52.20 Instructor's Records. Instructors shall keep accurate records of all marks which are used in determining a student's grade and shall retain such records for at least one semester from the date on which the grade was submitted. Instructors, teaching assistants, etc., who are going on leave or who are leaving the employ of the University shall deposit copies of such grading records in departmental (or college) offices.

8.52.21 All papers, exams, reports, etc., submitted by students in fulfillment of course requirements and not returned to students shall be retained by instructors for at least one semester (not including summer sessions) after the end of the semester in which the items were submitted. Unless informed otherwise in writing, students shall normally have the right to examine such exams and papers, etc., under conditions and stipulations determined by the course instructor.

8.56.10 Changes in Records. No grade shall be changed after it has been reported to and recorded by the Office of Enrollment Services except upon written request by the instructor to the dean of the instructor's college and approval by the dean. Entries to a student's academic record shall not be changed after two years for the undergraduate student and after three years for the graduate student. Appropriate academic deans shall be authorized to allow exceptions for extraordinary reasons. (See also 8.26.10).

How to keep WebCT course records

To keep your students' records (such as on-line quiz, assignments, participation in discussion...etc.) and other course materials, you need to back up your WebCT course, and  download it to your own computer. When in need, you can restore the backup file to retrieve the information.

To create and download your course backup

• Create Backup

Control Panel --> Manage Course --> Create Backup --> enter a short description and click GO --> click Continue

• Download Backup

Control Panel --> Manage Course --> View backup files already created --> select the backup file --> select Download action and click GO --> follow the instruction to save it onto your own computer. Note: Even though the backup file is a zip file, but, it is not a Windows zip file. You will not be able to view it via WinZip.

To upload your course backup and restore it

• Upload Backup

Control Panel --> Click "Backup Course" under Manage Course --> If there is already a copy of backup file on the server, select it and delete it --> Click "Upload backup" option

• Restore

Control Panel --> Click "Backup Course" under Manage Course --> click the radio button next to the file you just uploaded --> click "Replace User" option to restore the course while replacing the students currently in the course with the students from the backup file, or click "Reset Course" option to restore course content from the backup file but remove all students from restored course.

Restored course will overwrite the original content of your course. If you wish to keep the original content, you should restore to a new course shell.